Field Operations Administrative Assistant

Field Operations Administrative Assistant

This Administrative Assistant position is intended to support the MillerClapperton Field Operations segment. The primary purpose of an Administrative Assistant is to enhance the segment by assisting the Field Operations Coordinator, and Field Operations Manager with administrative tasks.

Reports To

Field Operations Manager

Requirements

  • Must be able to prioritize and complete multiple tasks
  • Must possess an exceptional understanding of Microsoft Office programs
  • Must possess the ability to interact and communicate effectively, both written and oral, and convey complex information to employees, Segment Managers, and Senior Management
  • Must be an excellent creative thinker with the ability to be proactive and self-motivating
  • Must maintain absolute confidentiality
  • Must convey a sense of urgency, persistence, and commitment
  • Must be a self-starter and able to learn multiple tasks quickly
  • Must have the ability to learn and adapt to new accounting, scheduling, payroll time tracking, and inventory software
  • Being bilingual in English and Spanish is a plus
  • A high degree of accuracy, attention to detail, and exactness are extremely important in this position
  • Ability to work with a wide variety of MillerClapperton employees, customers, and personalities
  • Ability to manage stress and high-pressure situations
  • Excellent verbal and written communication skills are essential to communicate with employees and customers
  • Excellent time management and prioritization skills are necessary due to the demands of the position
  • Present yourself in a professional and courteous manner

Responsibilities

  • Assisting the Field Operations Manager while being proactive and taking ownership of assigned
  • Consolidating weekly payroll hours for approval, reviewing subcontract labor hours for accuracy, and creating and maintaining Excel spreadsheets
  • Supporting all reporting departments under the Director of Manufacturing and Field Operations Manager with data entry, scanning, printing, and tracking of documents and all other miscellaneous administrative duties
  • Reconciling invoices & credit card statements for accuracy
  • All duties related to the Subcontract Bid Process such as preparing Bid Request, Submitting Bid Request to Subcontractors, tracking and digital storage of signed Subcontracts, and obtaining insurance certificates from Subcontractors
  • Track and file Labor Service Agreements
  • Reconciling monthly progress invoices from Subcontract Installers
  • Review and approve the Project Schedule of Values
  • Submitting all safety documentation and pre-onsite documentation for projects
  • Managing and monitoring travel costs. Making travel arrangements including, setting up hotel stays, car rentals, purchasing air travel tickets, etc.
  • All duties related to the Daily Report software, setting up projects, daily approvals, training new users, time tracking, progress tracking, late and missing Daily Report tracking, sending notices, and updating all tracking logs related to the Daily Report system.
  • All duties related to the rental equipment, including ordering equipment, tracking on-rent equipment, monitoring rented equipment versus budgets, calling in for repairs as needed, tracking subcontractor deducts related to rental equipment, invoice approval, calling off rental equipment.

Education & Experience

  • A college or Technical School degree in architecture, engineering, or construction management is preferred
  • Experience with Bluebeam Revu software or other PDF software is preferred

Apply Now

Join the MillerClapperton Team

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8050 Troon Circle, Austell, GA 30168

Tel: 770-941-8281

Email: info@millerclapperton.com

Bids: bids@millerclapperton.com

Fax: 770-941-8276

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